Your team already uses AI in pockets. The business still runs on manual admin, slow follow-up and disconnected systems. The AI Workflow Opportunity Lab is a paid half-day working session for Yorkshire SME leadership teams: we map the repetitive work, score the opportunities, pick one pilot worth doing and leave you with a plan your team actually agreed to.
Want a taste first? We’re running a free 90-minute online taster at Leeds Digital Festival — Wednesday 23 September, 10:00. Reserve a free spot on Eventbrite.
Every Lab produces the same six artefacts, delivered within three working days. They are yours whether or not you ever spend another pound with us.
Every repetitive task your team surfaced, clustered into workflows.
The five best use cases scored for value, data readiness, risk and ownership.
One selected first pilot with a named owner, a success metric and stop conditions.
A practical checklist: approved tools, data rules, human review and record keeping.
Now, next and later, with owners and milestones your team agreed in the room.
An implementation proposal for the chosen pilot within five working days. Take it or leave it.
One owned method runs the whole session, and every stage produces an artefact. No prompting tricks, no tool worship: decisions about your workflows.
Where does time, money or customer value leak from the current workflow?
A current-state workflow map and task inventory, built from your real work.
Which use cases have high value, feasible data, manageable risk and a clear owner?
An opportunity scoring matrix, ranked top five.
What is the smallest controlled implementation that proves value?
A pilot charter: owner, metric, boundaries and test period.
How will the workflow be owned, monitored and improved after launch?
A 90-day roadmap with controls and an operating cadence.
At least 60% of the session is exercises. Your people map and decide; we facilitate, demonstrate and keep it honest about where AI should not be used.
Best for owner-led and management-led businesses of roughly 10 to 100 staff with at least three recurring admin-heavy processes. Bring 4 to 10 people: a decision maker, the owners of operations, sales and admin, and at least one person who does the repetitive work every day. Sector variants use examples from your world:
Data rules first. We agree what may and may not enter any AI tool before the session starts, and live demonstrations use non-sensitive or synthetic data only.
A human stays in the loop. Every pilot we scope names the human check-point: who reviews, what they approve and how to pause the workflow.
Some tasks stay human. Part of the session is explicitly identifying the work AI should not touch: judgement calls, compliance-critical steps and anything you cannot easily review.
Stop conditions, in writing. The pilot charter includes the accuracy, safety and data thresholds that pause the pilot, agreed before it starts.
No invented savings. We estimate with conservative assumptions and we measure before we claim. We guarantee the deliverables and the decision clarity, never a number we have not baselined.
Reduced pricing for early sessions, in exchange for measurement and case-study participation. Same session, same deliverables.
Up to £2,500 depending on team size and tailoring. Includes a planning call, pre-work survey, the half-day session, the resource pack and the full deliverable report.
50% booking deposit, balance due five working days before delivery. Up to £750 of the fee is credited against an Automation Sprint agreed within 14 days. Travel outside Yorkshire, extra interviews and bespoke prototype work are priced separately, in writing, before you commit. Private sessions can be rescheduled once with notice.
The free 45-minute audit maps your wins one-to-one. The Lab is the step up: the whole leadership team, in one room, leaving with a decision. See how we calculate savings.
Yes, because the session is designed so it never needs to be at risk. We agree data rules up front, work from process descriptions rather than confidential records, use synthetic examples for live demonstrations, and every tool we touch is configured so your private information is not used to train public AI models.
No. The Lab is built for founders, directors and the people who actually run the processes. You bring knowledge of how the work really happens; we bring the method, the facilitation and the implementation experience.
Four to ten works best: the founder or a director, plus the people who own operations, sales or admin, and at least one person who does the repetitive work daily. It suits teams of roughly 10 to 100 staff with recurring admin-heavy processes.
Within three working days you receive the opportunity register, the top-five scorecard, the selected pilot charter, a responsible-use starter checklist and a 90-day roadmap. Within five working days you receive a fixed-price implementation proposal for the chosen pilot, which you are free to take or leave.
Partly, and deliberately so. Up to £750 of the Lab fee is credited against an Automation Sprint agreed within 14 days. The diagnostic has standalone value, so we never credit the full fee.
No. The free audit is a 45-minute call that maps your biggest wins one-to-one. The Lab is a paid half-day working session for the whole leadership team, with facilitated exercises and a documented decision pack at the end. Many businesses start with the audit and step up to the Lab when the team needs to decide together.
The first workflow is a decision, not a download.
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Hello. Ask me anything about what AI could take off your plate, what it costs, or how the free audit works.
AI assistant, so check anything important with Daniel: 07766 404343